Sponsor Checklist

1. Each of your attendees must register for the conference.
   Don't forget that you receive 1 complimentary attendee registration for each sponsorship opportunity taken. Additional attendees are billed at $395. If you've been billed for registration already, please mark the included option for $0.00.
2. If holding a session
   send us a title, name/title/organization/email of presenters, and a paragraph long description of the session.
3. Check the logos
   on the sponsor page. If you want us to use a different version, email us and attach the new logo.
4. Make Travel Plans: 
   hotel and transportation information.
5. Exhibiting/Setup/Dismantle hours:
   Tables are open during all sessions, meals, and breaks so check the agenda. Power and wireless internet are provided to all exhibitors at no cost. Tables are not assigned. Exhibitors can claim their table on a first come, first choice basis during setup hours.
   • Setup - TENTATIVE - Wednesday June 18th, 4-6PM (no actual sessions will take place on Wednesday so attendees will not be around). Or the morning of Thursday, June 19th at 7AM.
   • Dismantle - Saturday, June 21st, time 1pm.
6.  Agenda will soon be available.
7. Exhibitor shipping address:
   Gail Harris
   Harvard Law School
   Langdell Library
   1545 Massachusetts Ave
   Cambridge, MA 02138
   617-495-4510
   June 2 is the first day that shipments will be accepted.
   Make sure you label your boxes clearly with your organization's name.
8. If you are sponsoring a bag insert
   send 400 single items of your choice, small enough to fit in a reusable shopping bag along with the rest of the conference materials. Flyers, brochures, or small giveaway items are acceptable. Make sure that your shipment is clearly labeled "Bag Inserts," that it arrives by Friday, June 13th, and that you send us tracking info.
9. When planning for your table and exhibiting materials
   please remember we provide table space with power and wireless internet included. But this is not a large exhibitor hall booth space. Please keep your shipments and exhibiting materials to a minimum. We normally cannot accommodate oversized displays (over 6 ft. wide or 6 ft. tall, the length of one table).
   If you have an oversized display larger than 6 ft. by 6 ft. or enough materials to fill more than one table, please sponsor another table for an additional table fee. Thanks!
10. If contributing a prize to the conference raffle let us know what you will be contributing. Make sure your attendees have the prize at the conference so we can hand it out.

Any other questions, contact Sarah: 312-906-5316, sarah@cali.org.